* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] [CALL TO ORDER] GOOD EVENING, AND WELCOME TO THE CITY OF, CITY OF DUBLIN PLANNING AND ZONING COMMISSION. UH, YOU CAN JOIN THE MEETING IN PERSON AT 55 55 PERIMETER DRIVE OR ACCESS VIA THE LIVE STREAM ON THE CITY'S WEBSITE. THIS TIME, IF YOU'LL PLEASE STAND AND JOIN ME FOR THE PLEDGE OF ALLEGIANCE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDERGONE INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. THANK YOU. MS. MAXWELL, WILL YOU PLEASE CALL? ROLL? YES. MR. ALEXANDER? HERE. MS. CALL HERE. MR. CHINOOK. HERE. MR. DESLER. ABSENT THIS EVENING. MR. GARVIN. HERE. MS. HARDER? HERE. MR. WE HERE. THANK YOU, MS. MAXWELL. THE PLANNING AND ZONING COMMISSION IS AN ADVISORY BOARD TO CITY COUNCIL. WHEN PLANNING PROPERTY, UH, OR REZONING OR UNDER CONSIDERATION. IN SUCH CASES, THE CITY COUNCIL RECEIVES A RECOMMENDATION FROM THE COMMISSION. IN OTHER CASES, THE COMMISSION HAS THE FINAL DECISION MAKING RESPONSIBILITY, THE RULES AND REGULATIONS OF THE PLANNING AND ZONING COMMISSION. STATE THAT NO NEW AGENDA ITEMS ARE TO BE INTRODUCED. AFTER 10:30 PM THE ORDER OF OPERATIONS FOR THIS EVENING, THE APPLICANT WILL, UH, FIRST PRESENT THEIR CASE, FOLLOWED BY STAFF ANALYSIS AND A RECOMMENDATION. THE COMMISSION WILL THEN ASK ANY QUESTIONS OF BOTH THE, THE STAFF AND THE APPLICANT, UH, AFTER WHICH WE WILL TAKE PUBLIC COMMENT FOLLOWING THE PUBLIC COMMENT, STAFF WILL DELIBERATE ON THE CASE AND MAKE A DETERMINATION, ACCEPT THE DOCUMENTS. OKAY. [ACCEPTANCE OF DOCUMENTS AND APPROVAL OF MEETING MINUTES] AT THIS TIME, I WILL ACCEPT A, A MOTION TO ACCEPT THE DOCUMENTS INTO THE RECORD AND APPROVE THE MEETING MINUTES OR THE AUGUST 7TH PLANNING AND ZONING COMMISSION MEETING. SO MOVED. THANK YOU, MR. WE DO I HAVE A SECOND. SECOND. THANK YOU. MR. GARTMAN. MS. MAXWELL. MR. CHINOOK? YES. MR. WE? YES. MS. HARDER? YES. MS. CALL? YES. MR. ALEXANDER? YES. AND MR. GARVIN? YES. THANK YOU, MS. MAXWELL. [Case #25-073AFDP] UM, THERE IS ONE CASE ELIGIBLE FOR THE CONSENT AGENDA THIS EVENING. THAT IS CASE 25 0 73 A FDP, DOMINION HOMES, PUD TEXT AMENDMENT, AMENDED FINAL, THE DEVELOPMENT PLAN. DOES ANYONE FROM THE COMMISSION WISH TO PULL THIS FROM THE CONSENT AGENDA? SEEING NONE, I WILL ENTERTAIN A MOTION TO APPROVE THE CONSENT AGENDA. MOTION. OH, YES, I APOLOGIZE. SWEAR. ANY PUBLIC HERE MAKE, WANT TO MAKE COMMENT ON THE CASE. I WILL ENTERTAIN A MOTION. MOTION TO APPROVE THE CONSENT AGENDA. THANK YOU, MR. WE DO I HAVE A SECOND. SECOND. THANK YOU, MS. HARDER. MS. MAXWELL. MS. HARDER? YES. MR. ALEXANDER? YES. MR. CHINOOK? YES. MS. CALL? YES. MR. WE? YES. MR. GARVIN ABSTAIN. UH, AND FOR THE RECORD, UM, TEXT MODIFICATIONS SUCH AS THIS WHERE CEDAR SHAKE HAS BEEN, UM, UH, PREVIOUSLY REQUIRED MATERIAL HAVE COME BEFORE THE COMMISSION ON MULTIPLE OCCASIONS. SO AS WE HAVE SEEN DELIBERATED AND MADE DETERMINATIONS IN THE PAST, UM, THE COMMISSION FEELS COMFORTABLE WITH WHERE WE ARE. IF THERE'S ANYONE HERE FROM THAT CASE, WE THANK YOU FOR YOUR TIME, AND YOU'RE WELCOME TO CONTINUE TO JOIN US FOR COMMUNICATIONS. BUT IF NOT, THEN THANK YOU FOR COMING THIS EVENING. UH, MOVING [COMMUNICATIONS] ON IN OUR AGENDA, WE DO HAVE TIME FOR COMMUNICATIONS. YEAH. WE HAVE, UH, TWO ITEMS ON TONIGHT'S AGENDA. THE FIRST ONE IS THE JOINT WORK SESSION WITH CITY COUNCIL, AND THE OTHER BOARDS THAT'S COMING UP ON SEPTEMBER 2ND. UM, I LEFT AND AT YOUR, UH, DI COPIES OF THE AGENDA FOR THAT MEETING, AS WELL AS SOME OF THE TOPICS THAT, UH, I, I'LL GO THROUGH HERE IN A MINUTE. UH, WHY TO POINT OUT THAT, UM, I THINK SOME OF THE LISTINGS ON THE WEBSITE WILL BE UPDATED, BUT THE ACTUAL MEETING STARTS AT SIX. THERE'S DINNER AT FIVE 30, AND IT WILL BE HERE IN THE LOBBY OF CITY HALL FOR THOSE OF YOU WHO'VE DONE IT BEFORE, FOR IF YOU HAVE NOT, UH, IT'LL BE, UH, THERE. SO, UM, AND I BELIEVE AT THIS POINT, THE INTENT IS SIX TO EIGHT AND WILL BE DONE. SO, UH, THE ADMINISTRATIVE COMMITTEE OF CITY COUNCIL HAD MET AND DISCUSSED, [00:05:01] UH, UH, THIS MEETING. AND I THINK THE CONSENSUS IS THAT THEY'D LIKE TO HEAR MORE FROM THE BOARDS AND COMMISSIONS AND LESS FROM STAFF. SO WE'LL BE BASICALLY JUST SETTING IT UP WITH MAYBE SOME, A COUPLE SLIDES WITH SOME STATISTICS IN TERMS OF MAYBE HOW MANY CASES HAVE BEEN HEARD THIS YEAR, WHAT TYPES OF CASES THEY'VE BEEN, UH, SOME VERY BASIC INFORMATION. BUT I THINK THEY INTENT REALLY, AGAIN, IS TO HEAR FROM YOU. AND SO THEY SUGGESTED THE THREE ITEMS, UH, THAT, UM, I INCLUDED IN THE, UH, UM, HANDOUT THAT'S IN FRONT OF YOU. UH, AND WE CAN DISCUSS THOSE AND WHETHER THERE'S ANYTHING ELSE THAT YOU WOULD LIKE TO DISCUSS AS WELL. UH, BEFORE WE DO THAT, THEY WILL THEN ALSO CONCLUDE BY HAVING SOMEBODY FROM CITY COUNCIL, UH, TALK ABOUT THE CITY COUNCIL GOALS AND, AND, UM, UPDATES ON CITYWIDE PLANS THAT MAY BE OF INTEREST TO ALL THE BOARDS AND COMMISSIONS, AND, UH, OFFER OPPORTUNITIES FOR QUESTIONS AND ANSWERS AT THAT TIME, UH, BEFORE WE ALL ADJOURN. SO, WITH THAT, IN TERMS OF THE DISCUSSION ITEMS, AND, UH, AGAIN, THEY'RE IN FRONT OF YOU. I THINK THERE'S AN INTEREST IN HEARING BACK FROM YOU ABOUT SOME OF THE RECENT STAFF REPORT CHANGES, SOME OF THE, UH, PRESENTATION FORMATS. UH, SOME OF YOU MAY REMEMBER, WE USED TO HAVE STAFF PRESENT FIRST AND THEN THE APPLICANT. AND AT LEAST WITH THIS COMMISSION, WE'VE CHANGED THE ORDER. UH, I THINK THEY'D LIKE TO HEAR FROM YOU ABOUT HOW BOTH OF THOSE ARE GOING AND WHETHER THERE'S ANY, UH, ADDITIONAL THINGS THAT YOU WOULD LIKE TO SEE IN THOSE. UM, SECOND ITEM IS RECENT CODE CHANGES. UH, WE'VE HAD, AS YOU MAY RECALL, THE CONCEPT PLAN REVIEW WAS DIFFERENT DEPENDING ON WHETHER YOU WERE IN BRIDGE STREET HISTORIC DISTRICT OR WHETHER YOU WERE IN A, UH, APPLYING FOR A PLAN, UM, DEVELOPMENT DISTRICT. UM, ONE OF 'EM WAS MORE FORMAL THAN THE OTHER, AND THEY'VE MADE THEM MORE WITH THE CODE CHANGE. WE MADE THEM ALL CONSISTENT. SO THE CONCEPT PLAN, REGARDLESS OF WHICH DISTRICT YOU ARE, IS, UH, LESS FORMAL APPLICATION. IT DOES NOT HAVE TO GO TO COUNCIL EITHER. UM, SO THAT'S ONE, ONE CHANGE. ANOTHER CHANGE WAS EXPANDING THE LIST OF ITEMS THAT STAFF COULD APPROVE ADMINISTRATIVELY THAT ARE PRETTY BENIGN, LIKE, UH, SIGN FACE CHANGES OR THINGS OF THAT NATURE. SO AGAIN, WE HAVE NOT HAD TOO MANY OF THOSE. I THINK WE'VE HAD A COUPLE OF CONCEPT PLAN REVIEWS, UH, JUST UNDERSTANDING YOUR EXPERIENCES. AND THEN THE LAST ONE IS REALLY, I THINK PROBABLY THE MORE IMPORTANT ONES OUT OF THE THREE IS YOUR IMPRESSIONS OF WHAT YOU FEEL HAVE BEEN SUCCESSES AND CHALLENGES AND THINGS THAT YOU FEEL YOU, UH, NEED TO HEAR MORE FROM CASTLE OR THINGS THAT YOU FEEL YOU ARE PROUD OF, HOW IT TURNED OUT, AND IT'S BEEN A SUCCESS. SO I'LL STOP THERE AND SEE WHAT YOU ALL THINK. THANK YOU. ANY COMMUNICATIONS FROM THE COMMISSION, UH, IN THE MAIL? I DON'T KNOW IF YOU RECEIVED THE SPORTS OHIO ANNOUNCEMENT, IT'S ALSO ONLINE. UH, SO SPORTS OHIO, THE CITY HAS ENTERED INTO A LONG-TERM AGREEMENT FOR MANAGEMENT OF THE SPORTS OHIO FACILITY. SO WE'VE HAD REPRESENTATION ON THAT STEERING COMMITTEE HERE. SO PLEASE GO TO THE, YOUR SOCIAL MEDIA OF CHOICE, THE CITY WEBSITE OR, UM, UM, LOOK IN YOUR MAILBOX BECAUSE YOU SHOULD HAVE RECEIVED INFORMATION AS A RESIDENT OF RESIDENT OF THE CITY. ARE YOU SAYING SOMEONE FROM THIS COMMITTEE IS GOING TO REP? SO IT, IT, THAT WILL BE YOU. YEAH. ALL RIGHT. THANK YOU. IT'S BEEN THE LAST YEAR. OH, OKAY. GOOD. THANK YOU. UM, I FILLED IN, I THINK THERE WAS SOMEONE IN PLACE OF ME, AND THEN WHEN THAT PERSON LEFT, I WAS ASKED TO SERVE. SO, AND IS THAT OPEN TO THE PUBLIC THAT IF PUBLIC WANTS TO COME DURING THE MEETING TIMES? SO, SO SPORTS OHIO, UH, AND, AND I WOULD ENCOURAGE EVERYONE TO READ THAT PUBLIC ANNOUNCEMENT, BUT SPORTS OHIO IS THAT WEST INNOVATION AREA AND THAT SORT OF THING. SO THEY'RE DIFFERENT. UM, SO LIKE TERRY FIELDS, THAT WHOLE AREA. SO THERE'S SOME PROGRAM, THERE'S SOME PRIVATE, THERE'S PUBLIC PRIVATE, IT, IT'S A VERY LARGE ENDEAVOR. SO IT'S NOT JUST ONE THING, BUT THE MEETINGS THAT YOU'RE ATTENDING, THEY'RE OPEN TO THE PUBLIC, IS THAT, UM, THOSE ARE STEERING COMMITTEE MEETINGS. SO THEY'RE NOT QUORUM TYPE MEETINGS, BUT I DON'T KNOW IF THEY, I DON'T KNOW IF THEY ACTUALLY QUALIFY UNDER THE OPEN AND PUBLIC MEETINGS ACT BECAUSE THERE'S NO QUORUM, THERE'S NO VOTING BODY. YEAH. I, I DON'T BELIEVE THAT THEY ARE CONSIDERED A PUBLIC BODY UNDER THE OPEN MEETINGS ACT. SO IT'S BASED ON MY UNDERSTANDING OF THOSE. WE HAVE REPRESENTATION FROM CITY COUNCIL, FROM PLANNING AND ZONING [00:10:01] COMMISSION. WE HAVE SOME PRIVATE BUSINESS OWNERS, COMMUNITY MEMBERS. IT'S KIND OF THIS MIXED GROUP. YEAH. MY MY UNDERSTANDING OF THE WAY THIS WOULD WORK IS THAT THAT STEERING COMMITTEE WOULD CREATE A SET OF RECOMMENDATIONS THAT WOULD THEN GO THROUGH THE FORMAL CITY COUNCIL PROCESS WITH THE CITY. YEAH. SO YEAH, SO THE STEERING COMMITTEE REPORTED TO CITY COUNCIL. CITY COUNCIL THEN VOTED ON THE SPORTS OHIO AGREEMENT. ALRIGHT. ALL RIGHT. ANYTHING ELSE? I, I DID HAVE JU JUST, UH, GOING BACK TO, UH, ONE THING I FORGOT TO MENTION, IF YOU HAVE ANY THOUGHTS AHEAD OF THAT MEETING, BECAUSE AGAIN, IT'S COMING AS A REPORT FROM YOU. IF YOU HAVE ANY THOUGHTS THAT, UH, UH, YOU WANNA CONVEY AHEAD OF TIME, IF YOU WANNA EMAIL US AND WE'LL SHARE THEM WITH KIM AND REBECCA AND, AND BE READY FOR THE MEETING SO THAT THERE'S, UH, AT LEAST SOME INTRODUCTION AND THEN WE CAN GO ALL THROUGH THEM. UM, THE ONLY OTHER THING IS, ANOTHER, UH, COMMUNICATION ITEM I I SHOULD HAVE MENTIONED IS THE SEPTEMBER 4TH REGULAR MEETING. WE'RE CONVERTING THAT TO A TOUR. UM, SOME OF YOU MAY REMEMBER THAT WE'VE TRIED TO DO TOURS OCCASIONALLY, AND WE, UM, HAD ONE ITEM THAT GOT POSTPONED TO THE 18TH, SO IT FREED UP THAT MEETING BEFORE IT GETS DARK TOO SOON. SO WE FEEL THAT WOULD BE A GOOD OPPORTUNITY. AND WE ARE LOOKING AT, SINCE THE ENVISION DUBLIN PLAN HAS WAS APPROVED LAST YEAR, AND WE HAVE THE SPECIAL AREA PLANS WITHIN, UH, ENVISION DUBLIN, THAT THAT WOULD BE A GOOD TOPIC OF, UH, SO WE PROBABLY WON'T MAKE IT TO ALL OF 'EM, BUT WE CAN, UH, THAT, THAT THE PLAN IS TO, UH, TRY TO GO THROUGH SOME OF THE ACTIVE ONES AND, UH, KIND OF GET A FEEL FOR THOSE AS WE START GETTING MORE AND MORE APPLICATIONS. SO, UM, WITH THAT ONE, JUST WANTED TO SEE WHAT THE COMMISSION'S, UH, APPETITE FOR A START TIME. IDEALLY WE WOULD START A LITTLE EARLIER. SO, UH, I DON'T KNOW IF EVERYBODY IS AVAILABLE BY FIVE 30. IF NOT, WE CAN TARGET SIX O'CLOCK IF THAT WORKS, SO THAT WE CAN TAKE ADVANTAGE OF THE DAYLIGHT HOURS. THURSDAY IS THE FOURTH? YES. SEPTEMBER 4TH. FIVE 30 WORKS FOR ME. OR EVEN EARLIER. SECOND. THAT FIVE 30 IT IS. SOUNDS LIKE WE HAVE FOUR. SOUNDS GOOD. AND IF WE COULD HAVE A MEETUP, IF THERE'S A COMMISSION MEMBER WHO NEEDS TO JOIN LATE. WE DON'T HAVE FULL REPRESENTATION TONIGHT, SO IF WE COULD JUST HAVE ONE PERSON TO CONTACT IN CASE SOMEONE NEEDS TO JOIN LATER. OKAY. ALL RIGHT. ANYTHING ELSE? MEETING ADJOURNED. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.